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The Data Key
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[ How it works ]

From sent quote to a visit in your calendar.

QuoteKey works inside your own mailbox and calendar. You change nothing about how you make quotes. This is what happens after you press send.
A brushed steel letterbox in an anthracite door, a white sheet half through the flap.

[ 01 ]

You send the quote, QuoteKey records it

You add one address in BCC, for example yourcompany@offertes.thedatakey.co. QuoteKey takes the customer's name, the quote number and the type of work from the email and the PDF. If it's unsure about a detail, it asks you.

[ 02 ]

Follow-up in your name

Up to four short messages, on day 2, 6, 13 and 25. They go out from your own mailbox, in the quote's thread, so you see them in your sent items. Only between 8:00 and 20:00, never on Sundays or public holidays, and not during your holidays.

Every sequence ends in one of three ways

  • Visit in your calendar
  • Handed to you→ you
  • Stopped at the customer's requestSTOP
ToPeeters familyRe: Your quoteDayD+02

Just checking that our quote for your heat pump arrived safely. Any questions about it?

The digital assistant of [your business]
No more messages? Reply STOP.

Sample texts. At the start we write them in your tone, and you approve them.

[ 03 ]

When the customer replies

The customer…QuoteKey…
wants a visitoffers 2–3 times from your calendar and books it
asks a question from your FAQanswers with the reply you approved
asks about price, discounts or technical details, or is unhappysends it straight to you, with a summary and a suggested reply
says “not now, March is better”notes it and comes back when the customer asked
isn't interestedthanks them politely and closes the quote
replies STOPstops every message at once
is away (auto-reply)waits until they're back
(you reply yourself)steps aside for that customer

[ 04 ]

What the assistant never does

  • Never mentions prices, discounts, dates or subsidy amounts
  • Gives no technical advice
  • Never pretends to be you or a person
  • Sends nothing to anyone who said STOP or gave no permission
  • Never calls
  • Sends nothing after 20:00, on Sundays or on public holidays

[ 05 ]

Your part: a few minutes a day

You approve the texts once. For the first two weeks you tap to approve each reply. You answer the questions that come to you, as you do today. And you mark which quotes you won.

[ Works with ]

  • Microsoft 365 and Outlook
  • Gmail and Google Workspace
  • Your own calendar
  • Another email system? Ask us.

Curious how many of your quotes are still waiting for an answer?

Book a free quote check